Banner Article, December 2009
Tuesday, December 1st, 2009 From the GM, News by k.lowerisonChanges to Whole Herd Enrollment for 2010
Apologies should go out for the repetitive nature of my articles in the fall editions of the Charolais Banner. Upcoming changes to the WHE program in 2010 have been publicized through my articles and a membership mail-out from Judy Cummer, however judging by the phone calls coming into the office we think it would be prudent to publish the information one more time.
Judy Cummer put together a notice that was enclosed in the mail-out that clearly highlights new procedures with the WHE system. The administration’s IT providers have just finished installing an upgraded registry system that has some improved features that will also provide benefit to users.
One of the updates includes an Offline Data Entry Tool (OFDE) which enables online users to enter their calving, weaning, and yearling in a list entry format rather than clicking on each animal individually. This will especially benefit dial up users in that the OFDE works offline so you won’t be on the internet while entering your data, only when you submit it to this office. You can download this OFDE from the page you get right after signing in with your user name and password. If you have slow dial up it could take up to two and a half hours to download, but a CD version of this is available by contacting the office.
2010 Whole Herd Enrollment Forms must be returned to the office post marked no later than January 1st, 2010 for spring calving cows and August 1st for fall calving cows to avoid being charged late fees. Billing for Whole Herd spring calving cows will be on January 15th, 2010 and August 15th, 2010 for fall calving cows, for the full amount of $25.00 per female enrolled. This is due and payable by January 30th, 2010 (spring) and August 30th, 2010 (fall). If not paid by January 30th, 2010 (spring) and August 30th, 2010 (fall) a hold will be placed on your account and calving information will not be entered on paper or online until your Whole Herd is paid in full.
CHANGES TO YOUR WHOLE HERD ENROLLMENT
We are not collecting breeding information at Female Enrollment time. Please see below for instructions on filling out or entering your 2010 Whole Herd Enrollment forms:
First Column – Female tattoo and registration number.
Second Column – CCIA tag # of the cow (this is optional). Account # and Premises ID # at top of the form is also optional.
Third Column – Season – meaning spring or fall calving this is already filled in based on last year’s records. Please indicate this has changed, otherwise leave as is.
Fourth Column – Disposal Code- fill in the disposal code if you no longer have the female in your herd.
Fifth Column – Hold Y/N – this is for females that you are not disposing of but do not wish to enroll at this time. If you are not enrolling her, put a “Y” to put her on Hold. If you are enrolling her, put an “N” meaning not on hold. If you put a female on “Hold” and then bring her back into the system at a later date, you will be billed a late charge of $25.00 on top of the $25.00 enrollment fee.
ALL ANIMALS IN YOUR HERD THAT ARE NOT DISPOSED OF OR PUT ON “HOLD” WILL BE ENROLLED FOR 2010.
Breeding information will be collected either prior to calving or at calving time. Separate breeding sheets will be sent out or be available to you “online”, if you are one of our “online” members.
If the office receives your 2010 Whole Herd Enrollment forms after the deadline of January 1st, 2010 for spring calving cows and after August 1st, 2010 for fall calving cows, you will be charged $25 per female for the enrollment plus a $25 late charge per female enrolled.
For both non-electronic users and online users – if your females are not enrolled, calving information will not be entered either on paper or electronically until the females are enrolled. Performance will not be available for progeny whose dams have not been enrolled.
Your 2010 membership has also been billed to your accounts and is due and payable by January 1st, 2010. If not paid by this date, your membership billing will be reversed and your Banner canceled.
We do realize that these changes will cause some confusion so please call Judy Cummer or Lois Chivilo at the Charolais office if there are questions.
